As outlined in the Letter of Intent Guide for the 2009 Competition for New NCE Networks, selected applicants are invited to submit Full Applications for new Networks following peer review of Letters of Intent.
Candidates submitting Full Applications are advised to read this guide, the 2009 Letter of Intent Guide and the 2009 NCE Network Program Guide. These publications are available at www.nce-rce.gc.ca. The links to these and other on-line resources are listed on page 13.
To ensure that the NCE Program goals and objectives are met, proposals are assessed against the five NCE Program Criteria, the 2009 Competition Framework, relevance to the NCE Program goals and objectives and relevance to the target research areas.
Four priority research areas were established by the S&T Strategy. Based on these, the 2008 Science, Technology and Innovation Council (STIC) report established thirteen research sub-priority areas, which will be targeted for the 2009 NCE Competition.
In order to best align the 2009 targets with recommendations of the International Advisory Committee and the recent NCE Program Evaluation (both reports can be found on the NCE website at www.nce-rce.gc.ca), applicants are required to meet the five NCE Program Criteria:
In addition, the proposed Network must:
New networks would be expected to be multidisciplinary and to involve the participation of researchers whose expertise falls under the domains of two or more of the federal granting agencies, where appropriate.
The 2009 NCE Competition is looking for a balanced portfolio of networks, and is therefore expecting to support a maximum of one new network in a given S&T priority area. New networks must address one or more of the STIC sub-priority areas.
The four S&T priority areas and the thirteen STIC sub-priority research areas are:
Environmental science and technologies:
Natural resources and energy:
Health and related life sciences and technologies:
Information and communication technologies:
The 2009 Competition for new Networks has a budget of $75M over five years. It is anticipated that three to four networks may be funded and begin operations in late 2009/early 2010. For the purposes of planning, use the following:
Networks will be eligible to receive funding for up to two five-year terms for a total of ten years.
For networks funded for two consecutive five-year terms, a third (and final) term could be available where the Network has developed and built on its partnerships to progressively transform itself into a partner-driven network.
See the 2009 NCE Network Program Guide for information on eligible expenditures and use of NCE funds.
The information you provide is collected under the authority of the Natural Sciences and Engineering Research Council Act; the Canadian Institutes of Health Research Act; and the Social Sciences and Humanities Research Council Act.
The information is stored in a series of data banks described in Info Source. Details on the use of this information are provided in Appendix C of the 2009 NCE Network Program Guide.
All Networks must pay careful attention to environmental considerations in their decision to fund Network project proposals. The Network Board of Directors shall establish a process for environmental review that is comparable to the process established by NSERC in fulfillment of its obligations, pursuant to the Canadian Environmental Assessment Act (CEAA). All project proposals within the Network shall be reviewed for potential environmental effects. For additional information see the 2009 NCE Network Program Guide.
The NCE Secretariat must receive the Full Application for the 2009 Competition for New Networks is Tuesday, August 11, 2009. Applications must be received by the NCE Secretariat by 12:00 p.m. (noon) EDT.
Networks of Centres of Excellence
16th Floor, Mailroom
350 Albert Street
Ottawa, Ontario K1A 1H5
The NCE Secretariat will confirm receipt of Full Applications within three weeks of receipt.
Print must be in black ink, of letter quality (minimum standard), with no more than six lines per inch. The type size for fonts measured in points (pts) must be no smaller than 12 pts. If measured in characters per inch (cpi), it must be no more than 10 cpi. Condensed type is unacceptable. Note: 10 pt. font is acceptable for text included in the Application Form pages.
Use white paper, 8½ x 11 inches (21.5 cm x 28 cm), with margins of 3/4 of an inch (1.905 cm) (minimum) all around. Enter the title of the Network at the top of every page and number the pages consecutively. Pages should be double-sided.
Graphs and illustrations may be included, but will count as part of the page limits set out below. Either single or double column presentation of text, graphs or illustrations is acceptable. Any extra material will be removed.
The Full Application consists of four (4) individually bound Books:
Please note that Book 1 consists of both freeform text sections as well as pages of the 2009 NCE Full Application Form, which can be found at www.nce-rce.gc.ca.
Book 4 Signature Pages are also found in the 2009 Application Form.
Please note that all elements described below must be included in the application in order to be considered complete.
Each submission must include:
BOOK 1: THE PROPOSAL
1. Application Form Section A: Summary Information
Complete and sign Section A of the Full Application Form.
The following information must be provided:
Scientific Director: name, personal identification number (PIN) of one of the three federal granting agencies (if available), the preferred language of correspondence and the percentage of the total salaried time committed to the Network by the Scientific Director
Network title: name and acronym of the proposed Network (in both official languages) as it will be used for publication and communication purposes
Target Research Area(s): select from the dropdown menus up to two S&T priority/STIC sub-priority areas that the proposed Network will address.
Keywords: up to ten keywords related to the proposed Network
Anticipated number of:
Signatures: of the Scientific Director and President or CEO (or delegate) of the proposed Host Institution.
Scientific Director's Contact Information: Provide the Scientific Director's title, institutional mailing address, email address, plus phone and fax numbers where the Scientific Director can be reached.
A letter, signed by the proposed Scientific Director and the President or CEO (or delegate) of the institution that proposes to host the Network administrative centre (i.e., the Host Institution), must be included. This letter should outline the nature of anticipated support from the proposed Host Institution. Host Institutions play an important role in networks, through both direct support of the administrative centre and by participating in network governance through ex-officio voting membership on the Board of Directors.
The signatures on the letter
Please review guidelines for the meaning of signatures (see page 13).
Provide a one-page summary describing the Network, its vision, its proposed research program, and expected impact on the Canadian economy and quality of life. Write for a general audience using plain language, as it may be used for communication purposes, such as press releases or the NCE website.
A Network Investigator can be from the academic, public or private sector and must be responsible for certain aspects of a Network-funded research project. Network Investigators who receive NCE funds must be eligible to receive research funds from at least one of the three federal granting agencies (i.e., CIHR, NSERC or SSHRC). Network Investigators do not include graduate students, postdoctoral fellows, research associates, etc.
Provide an alphabetized table of all proposed Network Investigators (i.e., those for whom signatures are provided in Book 4).
For each Investigator, provide the following information:
Use as many pages as required.
5. Network Vision (1 page max)
Describe a vision of what the Network proposes to achieve, including specific goals and objectives. The vision should describe the expected end-results and impacts within a five to ten year time frame, especially with respect to the expected outcomes and impacts on partners and on the user sector or the benefit of Canada and Canadians.
The strategic plan should provide a framework for the operation of the Network and be designed in the context of the goal and objectives of the NCE Program (please refer to the 2009 Letters of Intent Guide). The strategic plan must consist of an integrated research and business management strategy during the proposed funding period.
The onus is on the applicant to provide sufficient information to enable review committees to evaluate the relationship with other sources of support (held or applied for) and to recommend the appropriate NCE funding level. A consequence of not providing adequate information to enable a committee to assess the relationship to other research support is that the committee can recommend reduced or no funding.
Applicants must refer to the Program Criteria described in the 2009 NCE Network Program Guide as well as the competition framework described in the Letters of Intent Guide. Guidelines for the presentation of the Strategic Plan are found below.
The Strategic Plan is limited to eighty-five (85) pages, to be allocated amongst six sections. Within the overall limit of 85 pages, the suggested length of sections may be adjusted as needed.
Applicants must include a general discussion of the role of the proposed Network in the landscape of work being conducted in its area of research, including the following:
Discuss any overlap or reasonable potential for perceived overlap between the proposed Network and currently or previously funded initiative(s). This explanation should describe, both qualitatively and quantitatively, the differences between the proposed Network and the currently or previously funded initiative(s).
Describe how the proposed Network will compliment or build on the activities of the other initiative(s).
Discuss the incremental or added value of the proposed Network.
Discuss why the Network is essential in terms of advancing work in its area of research, and why individual researchers or research programs would be unable to generate these advances.
Applicants must demonstrate that the proposed Network is focused on addressing complex challenges facing Canadians from a multidisciplinary perspective.
Furthermore, applicants should demonstrate how knowledge generated by the Network will be applied to practical solutions, leading to innovations that produce social, economic and other benefits for Canadians.
Provide a summary describing the context within which the Network would be positioned to generate multifaceted solutions to complex Canadian problem(s) challenge(s), or opportunity(ies), as well as the potential impacts over a 5- to 10-year time frame. Include in your description:
Proposed Research Program (~ 40 pages)
Network research programs must be developed in collaboration with relevant stakeholders, and must integrate industry, receptor partners, academia, and government priorities. New networks would be expected to be multidisciplinary and to involve the participation of researchers whose expertise falls under the domains of two or more of the federal granting agencies, where appropriate.
Applicants should develop research approaches that ensure the effective application of research to solve important problems for Canada by having an appropriate balance within the research continuum and promoting interdisciplinary collaboration to generate solutions.
Give an overview of the Network's research program through to year 5. Include in your description:
Organize the Network's proposed research program into major themes. Each theme should be assigned an acronym for use in the budget sections of the Application Form.
For each research theme:
Development of Highly Qualified Personnel (~ 10 pages)
Include in your description:
Networking is intended to integrate research teams and programs and to promote effective interactions and partnerships with the user-sector outside the academic community. These networking and partnership activities should demonstrably assist the Network in addressing the problem(s), challenge(s), or opportunity(ies) for which they are generating solutions.
Provide details on the planning process including the consultations undertaken with partners (academic, private, and/or public) in developing the application.
Also include in your description:
Networks are expected to generate social and economic benefits by ensuring the rapid flow of ideas and innovations from researchers to receptors. Applicants are expected to demonstrate that the appropriate activities will be undertaken and the appropriate resources allocated to maximize those benefits.
Include in your description the Network's plans and strategy with respect to:
Refer to the 2009 NCE Network Program Guide for basic requirements.
An organizational chart must be provided.
Discuss the Network's key business objectives over the next five years.
Include in your description:
Provide a bibliography of all references cited in previous sections.
Provide an alphabetized list of all acronyms used in the application.
Application Form Section B.1: Summary of Anticipated Funding for the Network
Indicate, for Years 1 to 5, the total funding being requested from the NCE Program (line A) as well as the anticipated new incremental cash support (lines B to F) and new incremental in-kind support (lines H to L) from all of the other sources.
Where a commitment of new incremental cash or new incremental in-kind support is made, a Letter of Support certifying the contributor's commitment to the costs of the Network is required in Book 2.
Provide a short explanation of cash and in-kind contributions on up to two additional pages (i.e., for lines B to F and H to L).
Application Form Sections B.2 and B.3: Proposed Expenditures of NCE and Non-NCE Funding for the Network
Using Section B.2, provide the total proposed expenditures of NCE funding for each category described below, for Years 1 to 5.
Using Section B.3, provide the total proposed expenditures of non-NCE funding for each category described below, for Years 1 to 5.
Note that additional, detailed descriptions of expenditures are requested for some categories.
Salaries and Stipends (line 1): For the payment of stipends for students and postdoctoral fellows, follow the regulations of the Granting Agency under whose mandate the research of the Network falls.
Operation of Core Facilities (line 2): If core facilities are to be funded through the proposed NCE, provide details on the operating costs of each facility on a separate page (one page per facility). Detail the salary and maintenance costs to be paid by the network.
Equipment (line 3): List equipment to be purchased or rented and the cost on separate page(s). Provide details on operating and maintenance costs for each piece of equipment costing more than $150,000 and specify how these costs will be covered.
Materials and Supplies (line 4): Provide details for any extraordinary requirements on a separate page.
Computing Costs (line 5): Provide details on a separate page if required.
Travel Expenses (line 6): On a separate page, list anticipated field trips, conferences and travel related to Network research for which funds are requested for each year, excluding both the Network annual meeting and meetings of Network Committees and Board of Directors (see page B.2, line 8).
Administrative Centre (line 7): provide details on a separate page.
Management and Networking (line 8): On a separate page, provide details for each category related to the costs of managing the research that is not included in the Administrative Centre. This includes the cost of attending workshops and committee meetings related to the functioning of the network in cases where it is not part of the budget of the Administrative Centre.
Other Expenditures (line 9): List any other expenditures not included in the above categories. Provide details on a separate page.
Application Form Sections B.4 and B.5: Proposed Expenditures of NCE and Non-NCE Funds by Research Theme
Using one page B.4 per research theme, provide the proposed expenditures of NCE funds for Years 1 to 5.
Using one page B.5 per research theme, provide the proposed expenditures of non-NCE funds for Years 1 to 5.
On separate pages for each theme, also provide:
Application Form Section B.6: Contributions from Partner Organizations
Using one page B.6 per partner organization, provide details on new incremental cash and new incremental in-kind contributions.
For each partner organization, also provide a one-page explanation of how the incremental cash and in-kind contributions reported will be distributed in the Network.
A letter from each partner organization confirming each incremental contribution must be included in Book 2.
Application Form Sections B.7 and B.8: Proposed Expenditures of NCE and non-NCE Funds for the Administrative Centre
Using Section B.7, and adding sub-headings where necessary, detail the proposed expenditures of NCE funding associated with operating the administrative centre for the Network, including costs for salaries, annual meetings, communications, technology transfer, etc. for Years 1 to 5.
Using Section B.8, and adding sub-headings where necessary, detail the proposed expenditures of non-NCE funding associated with operating the administrative centre for the Network, including costs for salaries, annual meetings, communications, technology transfer, etc. for Years 1 to 5.
Provide details and justification on the costs associated with operating the administrative centre on separate pages.
Lettes of Support should:
Provide a table summarizing the contents of Book 2, indicating: name of organization, page number, new incremental cash commitment (if any), new incremental in-kind contribution (if any).
Sort letters of support by category (Academic, Private, Government and Other).
The signatures of authorized officers of supporting organizations certify that the organization:
If the Scientific Director or a Network Investigator is also a principal of a collaborating or supporting organization, another senior official must sign on behalf of the organization.
BOOK 3: CVs
The NCE Secretariat has adopted the Common CV system, in which applicants submit CVs on-line.
For each Full Application, the proposed Scientific Director will confirm the 50 (fifty) CVs to be included with the application submitted for review.
Please consult
https://ccv-cvc.ca/indexresearcher-eng.frm for an updated schedule of availability and further instructions.
On-line access to the CV database for each Full Application will be provided by the NCE Secretariat to the Expert Panels and the NCE Selection Committee. Reviewers will have access to this online database after the deadline for submission of the Full Application until the conclusion of their part of the review process.
The NCE Secretariat will print copies of the Common CVs into Book 3 for use by reviewers, as required.
Note: use the Application Form to complete this section.
Use one Book 4 page per organization. Additional pages may be included if the number of Network Investigators from a single organization necessitates additional pages.
For each Network Investigator provide: name, PIN from one of the three federal granting agencies, and signature.
The signature of each Network Investigator is required to confirm their willingness to participate in the Network as described in the application, and to indicate their agreement that the Scientific Director will administer any NCE award in accordance with the directives of the Board of Directors.
Each organizations' Book 4 page should be signed by an authority able to certify that the potential Network Investigators employed by the organization have a mandate to undertake independent research and that the time, space and basic facilities necessary to carry out the research proposed will be available to them.
The deadline for submission of the Full Application for a new NCE Network is Tuesday, August 11, 2009. Applications must be received by the NCE Secretariat by 12:00 p.m. (noon) EDT. CVs may be entered into the Common CV system until then.
Please send the originals of Books 1, 2 and 4, forty (40) copies of Books 1 and 2, and one CD containing pdf files of the original Books 1,2 and 4 to the NCE Secretariat:
Networks of Centres of Excellence
16th floor, mailroom
350 Albert Street Ottawa,
ON K1A 1H5
The NCE Secretariat will confirm receipt of the application with applicants within three weeks of receipt.
Tables, graphs and figures may be included within the page limits noted above. Any extra material will be removed.
The LOI Guide - 2009 Competition for New Networks, the 2009 NCE Full Application Form, the 2009 NCE Network Program Guide, and details about the NCE Secretariat can be obtained at www.nce-rce.gc.ca.
For more information, please contact the NCE Secretariat at:
On-line Resources
Information Regarding the Meaning of Signatures
Information Regarding In-kind Eligibility
A Full Application consists of four books, prepared as follows. Each book must be fully paginated, with tabs for each section. Please adhere to the page limits outlined in these guidelines.
Application Form Section A: General Information (1 page)
Letter from Host Institution (2 pages)
Executive Summary (1 page)
Table of Proposed Network Investigators (unlimited)
Network Vision (1 page)
Strategic Plan (85 pages total)
References Cited (unlimited)
Acronyms (unlimited)
Application Form Section B: Budget (use additional form pages as needed, where indicated in the guidelines above)
As described in the Guidelines above, the NCE Secretariat has adopted the new Common CV system. CVs are prepared on-line. Books, as required for reviewers, will be printed by the NCE Directorate.